Last updated: Dec 8, 2025
Let’s talk privacy
A State of Mind Studio is committed to protecting your privacy and respecting your personal data. This policy explains how we collect, use, store, and protect your information when you visit our website, join our programs, purchase products, or interact with our services.
By using this website, you agree to the practices described in this policy.
Business Name: A State of Mind Studio
Owner: Gina Louise
Email: wellness@astateofmindstudio.co.uk
We are the data controller responsible for your personal information.
We may collect the following types of personal data:
Name
Email address
Phone number (if provided)
Payment information (handled securely by third-party processors)
Personal preferences (e.g., wellness goals, program choices)
Messages sent through contact forms
Survey responses or feedback
IP address
Browser type and device information
Cookies and usage data (e.g., pages visited, time spent on site)
Analytics data through Podia or Google Analytics (if enabled)
We collect information when you:
Sign up for our email list
Purchase a product, course, or subscription
Join the HERVANA™ Series
Download a free resource
Book a 1:1 session
Contact us directly
Engage with our website, social media links, or embedded videos
Use our membership or learning platform (Podia)
We use your information to:
Deliver digital courses and programs
Process payments and manage orders
Respond to enquiries and provide customer support
Send newsletters, updates, and marketing emails (only when you opt in)
Improve our website and services through analytics
Provide account access to purchased content
Notify you about changes to services or policies
Comply with legal and financial obligations
We only use your data when we have a lawful basis under GDPR.
We process your information using one or more of the following lawful bases:
Consent:
You have given clear permission (e.g., signing up to our email list).
Contract:
Processing is necessary to deliver a service or product you have purchased.
Legitimate interests:
Used for analytics, improving our services, or administrative purposes, in ways that do not override your rights.
We never sell your data.
We may share your information with trusted third parties who support our business operations:
Podia (course + website platform)
Stripe / PayPal (payment processing)
Email marketing provider (GoDaddy, MailerLite, or your chosen tool)
Google Analytics (website analytics)
Accounting and bookkeeping services (if required)
Each provider is GDPR compliant and handles data securely.
Our site uses cookies to:
Improve your browsing experience
Remember your preferences
Gather analytics to help us understand how our website is used
You can adjust your cookie preferences in your browser settings.
We store personal information securely within:
Podia
Your email marketing platform
Encrypted devices or password-protected systems
We take all reasonable steps to keep your data safe and limit access only to those who need it.
We retain your information only for as long as necessary to:
Deliver the services you signed up for
Comply with financial, tax, and legal obligations
Maintain customer records (typically 6 years for tax purposes)
You may request deletion sooner (unless we are legally required to keep it).
You have the right to:
Access the personal data we hold about you
Request corrections to inaccurate information
Request deletion of your data
Withdraw consent for marketing at any time
Restrict or object to certain types of processing
Request a copy of your data in a portable format
To exercise these rights, please email: wellness@astateofmindstudio.co.uk
We do not knowingly collect personal data from children under 16 without parental consent.
If you believe we have received data about a child without permission, please contact us so we can delete it.
Our website and programs may contain links to external websites (e.g., YouTube, Instagram).
We are not responsible for the privacy practices or content of those sites.
We may update this policy occasionally. The updated version will always be posted on this page with a revised “Last updated” date.
If you have questions about this policy or how your information is handled, please email:
wellness@astateofmindstudio.co.uk
Thank you for being part of our community.